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NCTS - Create a Transit Declaration

Sequoia v1.0


Create a transit declaration

Once you have created an NCTS Movement (See Creating a transit movement), click [Declaration] on the movement editor (as highlighted below).

If NCTS is in fallback (and you are authorised by HMRC for 'Business Continuity' procedures) make sure you have ticked the Fallback box on the movement editor - see below - before making a declaration.


Transit movement screen

This will display the New NCTS Declaration dialog, where you can select the 'Profile' to apply to the declaration.

New NCTS screen

NCTS profiles are configured in the Sequoia Management Console. They store information relating to any Authorised Consignor status, guarantees etc.

Select the appropriate profile by clicking the dropdown to the right of this box to display a list of available profiles.

Then select the Procedure - normal or simplified - and click [OK] to load the declaration editor.


NCTS Declaration screen

You will see that a lot of the information required has been automatically filled in from the movement and from the profile you selected.

If export shipments or consolidations or inventory records have been linked to the movement then most of the information required at item level on the declaration will also have been automatically completed. This will include mapping of commodity codes, net mass and gross mass from any export declaration items. However, although item level gross mass is required in a transit declaration, it is optional in most export declarations. Sequoia will therefore apply item level gross mass as follows:

If the sum of item level gross mass on the export declaration items is equal to or less than the gross mass of the parent shipment, then the gross mass from the export declaration items is mapped to the corresponding NCTS declaration items. This means that if the sum is less than the shipment gross mass the user will see a validation warning.

If the sum of item level gross mass on the export declaration items is greater than the gross mass of the parent shipment, then the item level gross mass is ignored and net mass is used to apportion the shipment gross mass to the items on the NCTS declaration.

If not all of the export declaration items associated with the shipment have gross mass declared, and the sum of these values is less than the shipment gross mass, then the gross mass value is mapped from the export declaration items to the corresponding NCTS declaration items and net mass is used to apportion the balance across the remaining items.

If not all of the export declaration items associated with the shipment have gross mass declared, and the sum of these values is equal to or greater than the shipment gross mass then the item level gross mass is ignired and net mass is used to apportion the shipment gross mass to the items on the NCTS declaration.

If gross mass is not declared at export item level then the net mass is used to apportion the parent shipment gross mass.

The header level total gross mass will be mapped from the associated shipment record(s).

Complete any additional information required and to transmit the declaration, click [Send] on the toolbar at the top of the declaration editor.


Fallback

If you have ticked the Fallback box on the movement editor, then you will not be able to send the declaration to customs. In this case you should click [Print] on the toolbar at the top of the declaration editor. The TAD will print with the required 'Business Continuity' stamps in red as required by the legislation.


Updating the declaration status

The transit movement status - 'Declaration released for transit' in the example below - will update as responses and updates are received from customs. As you can see, the MRN will also appear here once it has been notified by customs.


NCTS Movement Status


The status history

The NCTS status history can be viewed by clicking [Status] from the toolbar of the movement editor.

As shown below, it lists the date and time of each 'event', the resulting status and the EDI message that caused the status to change.


NCTS Status History

Printing the Transit Accompanying Document (TAD)

The TAD report will automatically print to your defined printer when the goods are 'Released for transit', and it is stored in the Documents folder of the movement (as highlighted below).


Documents view on the NCTS Job


As you can see from the image above, you can open the document to print it or attach it to an email to send it.

You can also add your own documents to this list, by either clicking [Add] and following the instructions, or by dragging the required document into the list.