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Imports - Creating an Ocean Import Job & Declaration

Sequoia v1.0


Creating an Ocean Import Job


Open the Ocean Jobs folder in the Imports module. Right click anywhere in the right hand panel and select New from the context menu.

This will display the New Job dialog (as shown below).


Create a new job


If you select this from the main Sequoia toolbar then the job icons you see on the dialog will include those for imports and exports. If you right click on the job lists, then you will only see the import (air, road and ocean) job icons.


First, specify the type of job you are creating, by clicking the Ocean Import icon - just above the Reference box.

Then fill in the information in the boxes as detailed in the table below.


Label Information required
Reference Enter the job reference here.
Note: You can configure Sequoia to automatically generate job references for you. If you have done that then you can leave the reference blank and one will be automatically generated for you.
Customer You must specify the customer for each job in Sequoia.
You can enter either the shortcode, name or EORI (TIN) number to identify them.
Relationships Sequoia will remember relationships for a customer - i.e. where you have previously created jobs specifying the same consignor and consignee. You can click the Dropdown to the right of this box to display a list of previously used relationships. Alternatively you can key in the details of each party or leave them blank and fill them in later.

Once you have filled in the correct information, click [OK] to create the job. This will then display the job editor form (as illustrated below).


The job editor


Create a new job


Complete the additional job data as required. Note the customer, consignor and consignee will already be filled in if you specified them when you created the job.


Label Information required
Customer The details of the customer specified when the job was created.
Consignor Enter the details of the consignor (shipper). The name and address will automatically be mapped to the Consignor [02] of the declaration.
Consignee Enter the details of the consignee (importer). The name, address and EORI will automatically be mapped to the Consignee [08] of the declaration.
Goods Description A description of the goods being imported. This will be mapped to the Goods Description [31] of the 1st declaration item.
Origin The origin UN/LOCODE of where the goods are moving from. The declaration Dispatch Country [15a] will be derived from the location.
Destination The destination UN/LOCODE of where the goods are moving to.
Packages The number of packages in the consignment - this will be mapped to Total Packages [06] of the declaration.
Gross Weight The gross weight of the consignment.
Currency Used to indicate the currency of any freight charges. If entered, this will set the Freight Charge Currency [63] of the declaration.
Freight Charges Used to indicate the cost of any freight charges. If entered, this will set the Freight Charge Amount [63] of the declaration.
UCN This is only required if the goods are moving through an inventory linked port. The value would be the UVI generated by MCP / CNS and would be mapped to the Master UCR [44] of the declaration.


Shipment Details


To add Shipment details, click New Shipment on the Shipment Details task, as illustrated below.


Add shipment details


This will load the Shipment editor, as shown below.


Shipment editor


A shipment defines the 'transport level' information. A shipment can have as many jobs as required.

Complete the details as per the list below.


Label Information required
Category You must indicate whether this shipment is classed as a Master or House. A House would typically be set if this shipment was part of a larger consolidation.
Master B/L A master reference number for this shipment. It is used for your identification purposes.
House B/L A house reference number for this shipment. It is used for your identification purposes. Only applicable if this shipment is part of a consolidation.
Carrier Enter the code for the carrier. You can list the codes by keying ? into the box or by clicking the elipses [...] to the right of the box.
Vessel Enter the name of the vessel.
Voyage Enter the voyage number.
Date The date of arrival of the vessel.
Consignor Identifies the overall consignor (or shipper) of the goods.
Consignee Identifies the overall consignee (or importer) of the goods.
Origin The UN/LOCODE of where the shipment originates.
Dest. The UN/LOCODE of where the shipment is destined.
Packages Total number of packages included in the shipment.
GWT The gross weight of the shipment.
Goods A description of the goods carried.
Containers The container number(s) can be added to the grid. These will map to any subsequent declaration(s).


Once you have completed all the necessary details, click [Save] on the Shipment editor toolbar and close the editor.