Creating an ETSF Consignment
Sequoia v1 onwards
To create a new ETSF consignment, you can either:
- Select File > New > ETSF > Consignment from the main Sequoia toolbar at the top of the screen, or
- Right click the ETSF Consignment list in the ETSF module and select New then Consignment from the context menu (as shown below).
This will display the ETSF Consignment editor.
Master air waybill information
Fill in the information in the boxes as detailed in the table below.
The initial information is that declared on the airline (basic or master) air waybill. This has to be entered before any house air waybill details are entered.
You should be familiar with the requirements of Customs Notice 216: customs procedures at CCS-UK locations when creating and updating ETSF inventory consignments.
| Label | Information required |
|---|---|
| Shed | Enter your Shed + airport code. If you only have access to one ETSF facility then that code will automatically be filled in. Otherwise you can click the  to the right of this box to display a list of available codes. |
| Master | Master air waybill prefix and number. E.g. 125-12345670 |
| Origin (AOO) | The 3 character IATA airport code of the origin airport shown on the air waybill. To look up the airport code, you can key in a question mark ( ?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| Destination (AOD) | The 3 character IATA airport code of the destination airport shown on the air waybill. This will default to the airport location of your ETSF, but can be changed if different. To look up the airport code, you can key in a question mark ( ?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| Pieces Expected (NPX) | The number of packages declared on the master air waybill. |
| Gross Weight (GWT) | The gross weight declared on the master air waybill. |
| SDC | The Shipment Description Code (SDC). To look up the code, you can key in a question mark (?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog.You should refer to Customs Notice 216 for details of these codes and what they mean. |
| Carrier | The carrier code. To look up the code, you can key in a question mark (?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| Flight Number | The number of the flight (not including the carrier code) on which the goods arrived. |
| Flight Date | The date on which the flight arrived. |
| Goods Description | The description of the goods. This is limited to a maximum of 15 characters for an inventory record. |
| Nominated Agent | The badge code of the agent nominated to clear the goods. To look up the code, you can key in a question mark (?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| Status 2 | If you select "No" then production of any release note for the goods will be inhibited. |
| Transport Mode | The transport mode code.You can click the to the right of this box to display a list of codes. The transport mode code is not transmitted as part of the consignment data. |
| Transit MRN | If the creation of this inventory record is as a result of discharging a transit movement into temporary storage, then you can enter the transit MRN here. The MRN is not transmitted as part of the consignment data but is available as part of the Find ETSF Inventory Records as a search option. |
| Release Note Comments | Any information entered here will print on the release note generated for the consignment. |
| Pieces Received (NPR) | The number of packages physically received. This will update as the information is input to the application. *This box is read only. |
| Pieces Delivered (NPD) | The number of packages delivered. This will update as the information is input to the application. *This box is read only. |
| Status 1 | The date on which the number of packages physically received equal the number expected. This will update as the information is input to the application. *This box is read only. |
| End of Temp Storage | Legally, a consignment of goods is only allowed to remain in temporary storage for a maximum of 90 days. This box will update to display the number of days remaining until the consignment must be declared to customs. *This box is read only. |
| Agent Reference | Once a customs declaration has been made against this inventory consignment, this box will update with the [last 8 characters of the] Agent Reference as input into box 7 of the customs declaration. *This box is read only. |
If this consignment is a 'basic' or 'simple' air waybill - i.e. there is no manifest with house air waybills attached - then click [Send] on the toolbar at the top of the editor. This will close the ETSF Consignment editor and the consignment that has been created will appear on the ETSF consignment list in the ETSF module.
Otherwise, see below for instructions on how to input house air waybill data.
House Air Waybill Data
To start creating house consignment records, click [New House] on the House Consignments toolbar (as highlighted below).
For each house consignment you must complete the information as described in the list below.
Once one row - one house consignment - has been completed, to create a new row you can use the down arrow on your keyboard or click [New House] on the House Consignments toolbar again.
| Label | Information required |
|---|---|
| House | The house air waybill number (HAWB). This must be 8 characters (upper case letters and numbers). If the HAWB number is not exactly 8 characters then: - If less then add zeros to the beginning of the number - If more then use only the last 8 characters. |
| AOO | The 3 character IATA airport code of the origin airport shown on the house air waybill. To look up the airport code, you can key in a question mark ( ?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| AOD | The 3 character IATA airport code of the destination airport shown on the house air waybill. This will default to the airport location of your ETSF, but can be changed if different. To look up the airport code, you can key in a question mark ( ?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| NPX | The number of packages declared on the house air waybill. |
| NPR | The number of packages physically received. This will update as the information is input to the application. *This box is read only. |
| NPD | The number of packages delivered. This will update as the information is input to the application. *This box is read only. |
| GWT | The gross weight declared on the house air waybill. |
| Goods Description | The description of the goods. This is limited to a maximum of 15 characters for an inventory record. |
| SDC | The Shipment Description Code (SDC). To look up the code, you can key in a question mark (?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. You should refer to Customs Notice 216 for details of these codes and what they mean.Note that if the SDC code of the master is declared as M, then at least one of the house consignments must be declared as M. |
| Agent | The badge code of the agent nominated to clear the goods. To look up the code, you can key in a question mark (?) into the box or click the ellipses (three dots) to the right of this box to display the search dialog. |
| St2 | If you select "No" then production of any release note for the goods will be inhibited. |
| Status Description | The 'status' of the consignment record. This will default to 'Awaiting creation' and will update once the data is transmitted, and as the process continues. *This box is read only. |
| Release Note Comments | Any information entered here will print on the release note generated for the consignment. |
| Status 1 | The date on which the number of packages physically received equal the number expected. This will update as the information is input to the application. *This box is read only. |
| Customs Status | Once a declaration or removal is submitted against this consignment record, the Customs Status will update. *This box is read only. |
Once you have completed all the necessary information, then click [Send] on the toolbar at the top of the editor.
This will close the ETSF Consignment editor. The consignments that have been created will appear on the ETSF consignment list in the ETSF module.